Booking a Private Car for the Asian Games: What Details to Send

Passengers

Count everyone who will be in the car, including infants and anyone joining for part of the day. Then add anything that changes the seating: a wheelchair, a walker, a pushchair, a child seat.

Vehicle classes we arrange are the 7-seat Alphard minivan, a 17 to 22-seat minibus, a 26 to 29-seat Coaster and a 44 to 53-seat coach. A group of six adults with luggage is already at the top of what the Alphard does comfortably; a group of seven or more needs the minibus. Telling us seven when it is nine costs you a morning while we re-book.

Luggage and equipment

Suitcases, sports kit, banners, drums, camera cases, a folded wheelchair. Give a number and a rough size. Airport days are the ones where this matters most: Chubu Centrair is about 40 km south of downtown Nagoya, and if the luggage does not fit, there is no quick fix on an artificial island in Tokoname.

Note that Centrair is not on our fixed-price airport transfer list, which covers Narita, Haneda, Kansai and New Chitose. A Centrair pick-up is quoted through the charter form together with the rest of your plan.

Venue list, with the city

This is the detail most often left out, and the one that changes the quote most. Aichi Prefecture is large and the Games are spread across it. Write each venue with its city:

• Paloma Mizuho Stadium, Nagoya (Mizuho-ku)
• IG Arena, Nagoya (beside Nagoya Castle)
• Vantelin Dome Nagoya, Nagoya (Higashi-ku)
• Nippon Gaishi Hall, Nagoya (Minami-ku)
• Higashiyama Park Tennis Center, Nagoya (Chikusa-ku)
• Toyota Stadium or Sky Hall Toyota, Toyota City
• Okazaki Central Park General Gymnasium, Okazaki
• Ichinomiya City Gymnasium, Ichinomiya
• Kasugai City Gymnasium, Kasugai
• Aichi Sky Expo, Tokoname (beside Centrair)
• Kaiyoh Yacht Harbor, Gamagori

Road times from Nagoya are all traffic-dependent: Toyota 40 to 60 minutes, Okazaki 50 to 70, Ichinomiya 30 to 40, Gamagori 60 to 80, Tokoname 45 to 60. If your sport is not on the confirmed list above, check the official schedule for the venue and paste what it says; we will not guess.

Meeting points

Be specific to the door. Good meeting points:

• Your hotel entrance, with the hotel name and address.
• The Meitetsu Bus Center side of Nagoya Station, if you are arriving by Meitetsu or from Centrair.
• A named exit at Kanayama Station, which is the hub for Meitetsu, JR and the Meijo and Meiko subway lines and is close to the Mizuho area.

Poor meeting points: "Nagoya Station", "outside the stadium", "near the castle". Venues require private vehicles to use pre-arranged drop-off points and a specific bay is never guaranteed, so the driver will confirm the venue-side point closer to the day. Your job is the hotel and station side.

Changes you expect

Tell us honestly how the day might move. Common cases:

• Leaving a session early or staying for a medal ceremony.
• Adding a sightseeing stop if there is a gap, for example Nagoya Castle and Meijo Park next to IG Arena, or Atsuta Jingu on the way back from Mizuho.
• Weather. Late September is 20 to 30 °C, humid, and typhoon season is not over. Outdoor sports may shift.
• Party size changing between days.

For the Alphard day hire and the fixed-price airport transfer, cancellation is free up to 24 hours before pickup; within 24 hours or a no-show, the full price is charged. Minibus and coach terms are stated in the quote reply, so read them there rather than assuming.

What you will get back

Within 24 hours you receive a reply with the vehicle class, the timings and the price. In Aichi the booking form shows the Alphard day price as soon as you pick the date; tolls, parking and, for overnight trips, the driver's accommodation are added, and hourly hire outside Tokyo is quoted on request. If something is unclear we ask first, which is why a complete message is faster than a short one.

How to book with OlaChill

Fill in the six details above and send them through the charter quote form, or book the day hire from the private car with driver page. Families who want a larger vehicle for a week can compare the vehicle classes on the charter bus page.

FAQ

Do I need tickets before I request a car?

No. Many people request the car first and buy tickets when they know the sessions. But the venue list is what shapes the quote, so tell us which venues you are aiming for even if the tickets are not yet in hand.

Can I book one car for the whole Games period?

Yes, multi-day bookings are common. Send a day-by-day list with the venue and city for each day. Days with no venue and just sightseeing count too; Inuyama Castle is about 40 minutes by road, Ise Jingu around two hours.

What if the party changes size on one day?

Say so in the request. If one day needs a minibus and the rest fit an Alphard, we quote it that way instead of putting you in the larger vehicle all week.

Where does the driver drop us at the venue?

At a pre-arranged point set by the venue's traffic plan, not at the gate. Expect a walk of several minutes and allow time for entrance checks, longer on ceremony nights.

Is there a fixed price for Centrair airport?

Not on our fixed-price list, which covers other airports. Centrair is quoted through the charter form as part of your itinerary, roughly 45 to 60 minutes by road from downtown Nagoya, traffic-dependent.